Somerville School Department
Somerville, MA, United States
Finance, Accounting, Entry Level
Oct 20, 2022
Contributes to the overall short and long-term economic and educational goals and strategies of the District by providing high-level support to the Chief Financial Officer, Deputy CFO and the Director of Operations relative to the management of District financial resources, systems and processes and financial data analysis. Supports District staff morale by ensuring accurate, timely and effective administration of District staff benefits and compensation.
Regularly reviews and analyzes all financial data to identify, summarize and explain trends and prepare recommendations to assist with the crafting of specific District short and long-term goals and strategies;
Supports the Chief Financial Officer by providing timely and accurate data analysis necessary to craft recommendations for the planning, development and implementation of the District annual budget;
Manages financial systems to ensure the integrity of all accounting and financial processes and current and timely data analysis and reporting;
Maintains ongoing and consistent account reconciliation of budget to actual and other accounting illustrations;
Collaborates with and maintains effective and productive stakeholder relationships within the District, municipality, state to support District financial strategies and policy;
Prepares management level and meaningful financial reports for management, state, federal and local agencies and stakeholders;
Analyzes, estimates, calculates and administers the application of the economic provisions of collective bargaining agreements and individual employee contracts to district Staffing Plan, payroll database and related;
Prepares, reviews and balances the payroll accounting journal entry / interface for application to the MUNIS general ledger; analyzes salary expenditures and assigns to chart of accounts;
Leads, manages and evaluates the District payroll team and processes to ensure that staff are paid accurately and in a timely manner and to ensure that standards are achieved and performance maximized;
Works with Human Resources Office to ensure accurate and timely coordination of all staff transactions including but not limited to payroll, benefits, paid and unpaid time off, hire, termination, etc.;
Calculates and/or reviews more complex payroll transactions including but not limited to salary, wage garnishment, state/federal income tax, voluntary deductions (i.e. insurances, 403(b) & 457 plans, pension, paid time off;
Accepts and resolves employee issues and/or questions relative to compensation, benefits and / or related contract issues when payroll staff are unable to reconcile;
Liaisons with municipal officials on matters associated with the vendor software, processing and delivery of payrolls, IRS 941 and W2 reporting, EFT’s, agency checks, etc.;
Maintains current working knowledge of and applies district policies and government regulations affecting the payroll process to ensure compliance with policy and state and federal tax agencies;
Works with the third party 403(b) administrator to ensure compliance with the Plan Document and IRC; facilitates discrimination testing and staff education;
Accepts and processes employer Massachusetts Teachers Retirement System (MTRS) applications for District staff, monthly MTRS Employer Contribution reports and acts as district contact / liaison for MTRS related matters;
Partners with municipal benefits office to apply and maintain health, dental and life insurance deductions to District payrolls;
Maintains current knowledge of all collective bargaining agreements and individual employment contracts as they apply to payroll and benefits; reviews payroll and benefits transactions to ensure compliance with agreements;
Monitors wage and hour issues to ensure compliance with FLSA
Responds as necessary to wage/benefit court subpoenas, insurance affidavits, IRS, MA DOR, support and other wage levies;
Provides new staff with payroll and benefits orientation during the New Teacher Orientation program and on an ongoing basis during the work year as new staff are hired;
Manages communications with District staff regarding payroll and benefits issues and concerns;
Responds to public information data requests that are specific to payroll;
Maintains staff wage database for all district staff for integration with and application to the budget and payroll processes;
Other duties as may be assigned by the CFO, Deputy CFO or the Director of Operations.
Minimum of 3 years experience managing / administering automated payroll; OR
Minimum Associates Degree in accounting; APA Certification(s) preferred;
MUNIS experience preferred.
ESSENTIAL KNOWLEDGE, SKILLS & ABILITIES:
Strong analytical skills with ability to identify, summarize, report analyze and associate meaning to accounting data trends, scenarios,
Excellent knowledge of general accounting standards, municipal and Commonwealth of Massachusetts Department of Elementary and Secondary Education accounting principles;
Proficiency in use of Excel, MUNIS accounting, FileMaker Pro, other applicable software;
Ability to establish and manage effective stakeholder relationships and support a positive organizational culture.
Strong managerial and interpersonal skills; ability to manage a team of payroll staff;
Excellent communication skills; able to effectively convey thoughts and ideas with clarity; Ability to explain accounting data trends and analysis and form recommendations and contribute to the formation of District financial policy;
Ability to think analytically and to handle complex data manipulation;
Strong organizational skills; able to successfully manage multiple tasks and meet deadlines;
Chief Financial Officer
Welcome to Somerville Public Schools!
Education - Inspiration - Excellence are the themes that characterize the instructional services, departments and programs of the Somerville Public Schools.
Our Mission: The Somerville Public Schools is dedicated to the realization of the full intellectual, physical, social, and emotional potential of all students. Our talented team of teachers and other professionals provides every student with the knowledge, skills and attitudes needed to be successful throughout their lives. This is accomplished through the delivery of innovative instruction guided by the Massachusetts Curriculum and Somerville Curriculum Frameworks, and supported through partnerships with organizations such as Primary Source, and the Center for Engineering Education and Outreach at Tufts University.
No experience required
8 Bonair St.
Somerville, Massachusetts 02145
Somerville School Department
Phone : 617-625-6600